FAQ: New Hires - Before Your First Shift

Important information about working, what information you need to provide, how you will be paid and more.

14 Questions & Answers

The primary applicant type must document 400 hours of work with Local 118 in the last 24 months, and obtain references from other members, complete an application and other documents. There are also sign up fees. See the Membership Application Page for all the details.

T4’s are mailed on or before February 28th. Keep in mind, more than one T4 may be issued; employers processing separate payroll will also mail out T4’s. Keep your addresses current with each employer. 

Also, check directly within your online CRA personal account for T4s which have been submitted by your employer.


You will receive an email from IATSE 118 Payroll payroll@iatse118.com  with the subject, 'IATSE Local 118 Payroll EFT Advice', with a file attachment, which will contain the payment information for the particular call. A couple of our clients still send out cheques by mail, the rest is sent by e-transfer to your bank account.

Some Employers administer their own payroll, Vancouver Opera, Vancouver Symphony, Arts Club Theater, The Cultch. Other Employers utilize the Iatse local 118 Trust account to administer their payroll.  

The weekly payroll cut-off period is SUNDAY to SATURDAY, Most events’ payroll is completed weekly and includes work within a Sunday to Saturday cutoff period. Occasionally, for large events or events in Abbotsford, an additional week is required for payroll processing. Our payroll department works diligently to ensure accuracy and timely input please confirm your hours when you sign out with the head carp.

Keep track of your shifts. You are responsible for keeping a log of dates, hours, venue, production, position. Collective Agreements dictate pay rates and vary with each employer and venue. Ask your head carp at the event or ask dispatch. Monitor your paystub for hours and events. Notify the Union (office@iatse118.com) of any discrepancies or omissions.

There is ZERO tolerance for alcohol, drugs, disruptive behaviour, horseplay, sexual harassment, or other disrespectful and unbecoming conduct of any kind! If you experience behaviour that jeopardizes your safety or well‐being you or others at work or you witness an incident report it immediately to the Head Carp or seek immediate First Aid attention then report to the Head Carp.

You must report to the Head Carpenter any & all issues concerning medical or personal nature.

  • First Aid is on-site at every event familiarize yourself with their location
  • Seek first aid then report to the Head Carpenter.
  • Report all potential safety hazards or issues to your supervisor.
  • If ever you see something that might be damaged, you may yell 'STOP'.

  • A tool talk will happen at the beginning of the shift. Please pay attention and retain important details.
  • A positive attitude, strong work ethics are required.
  • Be professional and respectful to fellow crew members, employers, and others you encounter on the job. Stay with your department.
  • No photo, video, or recording devices allowed during work.
  • ASK – If you don’t know or are unsure of something “ask” for instructions never assume.
  • Most people on the call have worked in just about every role that you see going on. Its good to appreciate that.

Expect to complete your shift as scheduled. Do not leave your shift early without first receiving permission from the Head Carp/ Crew Chief / Supervisor.

Be ready to begin working when the shift begins. If you are late, or not ready to work at the beginning of your shift, you may be sent home without pay.

Arrive early – 15 minutes or earlier to complete employment forms and receive instructions. Check‐in with the Head Carpenter, Crew Chief, or Supervisor at the start and end of your shift. This ensures you get paid correctly and that all relevant TD1 tax forms are completed. You can email all forms in advance.

Some venues perform additonal security checks. Be prepared to open your bag for inspection.

PPE gear is mandatory on all worksites and includes:

  • Helmet (PNE, Coliseum, BC Place, Queen Elizabeth, Abbotsford Centre)
  • Hi‐Viz Safety vest (PNE, Coliseum, BC Place, Abbotsford Centre)
  • Gloves - always necessary.
  • Steel‐toed CSA approved work boots with green triangle - absolutely necessary for all work sites.
  • Additional tools as required for the job – Dispatch may be able to forward any information from the employer.
  • It is always good to bring the basic hand tool kit including: 
    • Hammer (mainly for Steel Grip calls).
    • Multi Screw Driver (Robertson #7, #8, Phillips #2 and slot bit).
    • Small adjustable crescent wrench.
    • Pair of Pliers.
    • Multi-tool (Leatherman type).
What to wear:

T-shirt and jeans, normally. Consider the weather if the call happens to be outside (PNE).

Show crew attire:

It is not likely that you will be called for a show call for your first shift. In any case, during the performance time of a show, we wear black.

Show Blacks ‐Black shoes, socks, long pants, and long sleeve shirt. Work in the wings and onstage under low light conditions. Should go unseen by the audience.

Corporate Backs ‐ Black shoes, socks, long pants, and long sleeve collared button shirt. Seen but not noticed. Blend into the background. You May be in full view of the audience under full stage light.

Dress Blacks ‐ Black dress shoes, socks, long dress pants, and long sleeve dress shirt, and a blazer. Onstage in front of an audience under full stage light. A requirement when working on a show crew position for the VSO

Please as your employer for any specific Employee / Payroll paperwork that is required at their workplace. for Employers that utilize the IATSE Local 118 Trust account you will need to complete the following:

  • TD1 – Federal – 2 pgs
  • TD1 – Provincial (BC) – 2 pgs
  • Direct Deposit – must provide a void cheque or ask your bank for a Direct Deposit printout.
  • Emergency Contact form

Email to payroll@iatse118.com  or bring a printed copy on the first day and submit them to the Head Carpenter.

Note: There are a limited number of TD1 forms available on the day of sign‐in. Online forms are fillable and can be saved and emailed as a PDF.