Website Terms

PRIVACY POLICY

Effective Date: May 8, 2026

1. Introduction

IATSE Local 118 is committed to safeguarding the privacy of our members and website visitors. This policy explains how we collect, use, and protect your personal information. By using our website and consenting to our use of cookies, you agree to the terms outlined below.

2. Collection of Personal Information

We may collect, store, and use the following types of personal information:

  • Device Information: IP address, geographical location, browser type/version, and operating system.

  • Usage Data: Referral source, length of visit, page views, and website navigation paths.

  • Registration Details: Email address, name, and profile information (such as gender, birthday, and employment details) provided during account creation.

  • Subscription Data: Information provided for email newsletters or notifications.

  • Transaction Data: Details relating to purchases or services used through our website, including contact and payment information.

  • User Content: Information you post for publication, including usernames and profile pictures.

  • Communications: Metadata and content of any communications sent via our website or email.

3. Using Your Personal Information

Your information is used for the following purposes:

  • Administering and securing our website and union business.

  • Enabling your use of member-specific services.

  • Sending statements, invoices, and payment reminders.

  • Sending non-marketing commercial communications (e.g., union meeting notices).

  • Sending requested newsletters (you may opt-out at any time).

  • Verifying compliance with our Terms of Use and preventing fraud.

Third-Party Marketing: We will not provide your personal information to any third party for the purpose of their direct marketing without your express consent.

4. Disclosing Personal Information

We may disclose your personal information to our employees, officers, professional advisers, or subcontractors as reasonably necessary. We may also disclose information:

  • When required by law or in connection with legal proceedings.

  • To establish or defend our legal rights (including fraud prevention).

  • To a purchaser of any business asset we are selling.

5. International Data Transfers

Information we collect may be stored and processed in any country where we or our service providers operate (including the United States). Please note that data protection laws vary by jurisdiction. By using our services, you acknowledge that personal information published on our website (such as in public forums) is available worldwide and we cannot prevent its use or misuse by others.

6. Data Retention

Personal information will not be kept longer than is necessary for its intended purpose.

  • Server Logs: Subject to a scheduled rotation and deletion policy.

  • Legal Necessity: We will retain documents containing personal data to the extent required by law or if relevant to prospective legal proceedings.

7. Security of Your Information

We employ technical and organizational measures to prevent data loss or misuse:

  • Encryption: Financial transactions and passwords are encrypted. We use HTTPS (Secure Socket Layer) to protect data in transit.

  • Access Control: Use of firewalls and traffic throttling to protect our secure servers.

  • User Responsibility: You are responsible for keeping your password confidential. We will never ask for your password in plain text.

8. Your Rights

Under Canadian privacy law, you have the right to:

  • Access: Request a copy of the personal information we hold about you. Our Constitution and Bylaws addresses personal information requests.

  • Correction: Update or correct your profile information directly through our website’s member portal.

  • Withdraw Consent: Instruct us at any time not to process your data for marketing purposes.

9. Cookies & Tracking

We use cookies to improve usability and analyze website traffic via Google Ads and Google Analytics.

  • Session Cookies: These expire when you close your browser.

  • Persistent Cookies: These remain on your device until they expire or are deleted.

  • Management: You can block or delete cookies through your browser settings (e.g., Chrome, Firefox, Safari, or Edge). Note that blocking all cookies will negatively impact the functionality of our website.

10. Third-Party Websites

Our website contains links to third-party sites. We are not responsible for the privacy policies or practices of these external organizations.

11. Updates

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are familiar with any changes.